Definitions are also included in the guidelines to the Public Sector Commissioner's Circular 2012-05 Code of Practice: Occupational Safety and Health in the Western Australian Public Sector (Circular).
Statement of commitment to occupational safety, health (OSH) and injury management with an emphasis on Executive commitment
The OSH and injury management section in your annual report should outline your agency's OSH and injury management, in particular Executive level commitment including how it is demonstrated to staff by the senior executive. This section may also include details on policies and explain how they are communicated and implemented in the agency. It should also outline your agency's annual strategic goals and targets for OSH and injury management performance.
Formal mechanism for consultation with employees on OSH and injury management matters
Briefly outline how consultation on OSH and injury management matters takes place between managers, employees, safety and health representatives and contractors. This should include the process for communicating this mechanism to employees. An example would be:
"The OSH Committee, including the employee representatives, form the key to OSH consultation within (the agency). The Committee members' appointment, location and details are communicated to all employees. The members are accessible and effectively utilised by both management and employees in the discussion and resolution of occupational safety and health issues.
The OSH Committee meets bi-monthly to discuss and resolve OSH issues, review hazard and incident reports, and review progress against the Occupational Safety and Health Business Plan."
A statement of compliance with the injury management requirements of the Workers' Compensation and Injury Management Act 1981 - including the development of return to work plans
The OSH section in your annual report should confirm your agency has in place a documented injury management system in accordance with the Workers' Compensation and Injury Management Act 1981 and how it is made available to employees. It should also include a confirmation that return to work programs are developed in accordance with this Act.
Occupational safety and health (OSH) management systems
An OSH management system is a documented and verifiable set of plans, actions and procedures that can assist both agencies and employees to clearly identify their OSH responsibilities and manage them in an organised manner.
An assessment of the OSH management system is required to be completed using a recognised assessment tool (i.e. WorkSafe Plan; SafetyMAP- Safety Management Achievement Program; AS/NZS4801:2001 - Occupational health and safety management systems; or other recognised assessment tool compliant with the AS/NZS4801:2001). Agencies are required to conduct the assessment within the previous five years or sooner depending on the risk profile of the agency. A report on the percentage of agreed actions completed is required to be disclosed.
Each year an agency is required to report against this requirement. If no assessment was undertaken during the year, the agency should report the year of the last assessment, the tool used and the progress towards completing the agreed actions (percentage of actions completed) emanating from the assessment.
Number of compensated work related fatalities.
Lost time injury or disease incidence rate
The lost time injuries or diseases (LTI/Ds) incidence rate is the number of lost time injury/disease claims lodged where one day/shift or more was lost from work. The number of employees is the agency's full-time equivalent (FTE) figure. The number of LTI/Ds is divided by the number of employees, then multiplied by 100.
The calculation is:
Number of LTI/Ds X 100
Number of employees (FTE)
Note: Agencies may adopt the number of lost time injury/disease claims 'occurring in the year' (instead of claims lodged) or 'million hours worked' (instead of FTE) for the calculation of this indicator. This should be disclosed and prior year data for the comparison of performance will need to be consistent with the methodology adopted in the current year. For agencies using data reports supplied by RiskCover this will reflect claims lodged during the year.
Lost time injury severity rate
This is a measure of incident or accident prevention and the effectiveness of injury management.
The severity rate is the number of severe injuries (actual or estimated 60 days or more lost from work) divided by the number of lost time injury/disease claims (LTI/Ds) multiplied by 100. An injury resulting in death is considered to have accounted for 60 days or more lost.
The calculation is:
Number of severe injuries X 100
Number of LTI/Ds
Injury management and return to work
This is a measure of the success and effectiveness of the agency's injury management practices in facilitating a sustainable return to work outcome for injured workers. The measure is the percentage of injured workers (lost time claims) that returned to work within (i) 13 weeks and
(ii) 26 weeks. The data will be extracted for a specified time period covering 12 months. Two figures are to be reported: (i) 13 weeks and (ii) 26 weeks. If your agency had no LTI/Ds and no data to report for this indicator, then 'Not Applicable' (N/A) should be written. Agencies are required to report the percentage result for (i) 13 weeks and (ii) 26 weeks, with performance against the 80 per cent target relating only to (ii) 26 weeks at this stage.
The measure is calculated based on:
- the number of injured workers with a LTI/D claim, where time lost commenced during the 12 month specified period; and
- the number of the injured workers reported in (a) who returned to work to full hours and full duties (of a real job) on or before (i) 13 weeks and (ii) 26 weeks.
The calculation is:
(i) Return to work within 13 weeks:
Number of LTI/Ds with a return to work outcome within 13 weeks (b) X100
Number of LTI/Ds reported (a)
(ii) Return to work within 26 weeks:
Number of LTI/Ds with a return to work outcome within 26 weeks (b) X100
Number of LTI/Ds reported (a)
Managers and supervisors training in occupational safety, health and injury management responsibilities
Describe the OSH and injury management training provided for management and supervisory staff. Report on the percentage of current managers (anyone who supervises staff), who have received training in their responsibilities for OSH and injury management. The frequency of refresher training is at the discretion of the agency, however it should occur at least every three years or sooner if significant changes to the risk profile of the agency/work areas or legislative changes occur.
A template for performance reporting is available for agencies to utilise in annual reporting.